Careers with Book Harvest

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CAREERS ARCHIVE:

Part-time Job Opening: Administrative Assistant

posted October 6, 2016  *  Priority deadline October 28, 2016

Book Harvest is a nonprofit organization based in Durham, North Carolina, whose mission is to provide books to children who need them and engage families and communities to promote children’s lifelong literacy and academic success. Since 2011, children have harvested more than 500,000 books from Book Harvest programs, building home libraries of books that they own.  Learn more at www.bookharvestnc.org.

Job Description:

The new Administrative Assistant will work on average 8 hours per week and will be paid hourly. S/he will report to our Operations and Community Partnerships Manager.

We are seeking a candidate for this part-time hourly position who has strong interpersonal skills and is a highly motivated, superbly organized individual who communicates clearly, collaborates well, and is a team player. Attention to detail, ability to work independently, and meticulous tracking of information are essential. This person must be an excellent communicator, and an ability to set up systems and handle data are essential. Book Harvest is an Equal Employment Opportunity employer. We offer a competitive salary and an engaging, purposeful workplace culture. People of color are strongly encouraged to apply.
Responsibilities:

  • Organizing, tracking, and maintaining book inventory
  • Communicating with families, book donors, book drive captains, volunteers, and service partners, by phone, by email, and in person
  • Responding to general inquiries and requests for information or program participation
  • Providing support for special events, including planning and implementation
  • Managing general office functioning, maintaining supplies, and greeting visitors
  • Assisting in volunteer management
  • Updating and maintaining spreadsheets of monthly measurable data

Requirements:

  • Effective electronic communication and database management skills
  • Strong organizational and time management skills
  • Attention to detail
  • Warm and engaging interpersonal skills
  • A spirit of teamwork and collaboration
  • A personal expectation of high quality in all tasks performed
  • Two years or equivalent experience in an administrative assistant role
  • Bachelor’s degree preferred but not required

Book Harvest is an Equal Employment Opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, gender, disability, national or ethnic origin, or sexual orientation. We offer a competitive salary commensurate with experience and an engaging, purposeful workplace culture.

If you are interested in applying for the position of Administrative Assistant, please submit a resume, contact information for two professional references, and a cover letter with a statement of interest to Daniele Berman, Operations and Community Partnerships Manager, at daniele@bookharvestnc.org.  Only complete applications will be considered. The priority deadline for receipt of applications is October 28, 2016.

A successful background check is required. Book Harvest will pursue both indicated and non-indicated references.

View a PDF of this job description here.


Job Opening: Book Babies Team Member

posted October 5, 2016  * Priority deadline October 28, 2016

Book Harvest is a nonprofit organization based in Durham, North Carolina, whose mission is to provide books to children who need them and engage families and communities to promote children’s lifelong literacy and academic success. We believe that books are a vital tool to help all children succeed in school and in life, and that having plenty of books at home from birth helps children start kindergarten ready to learn, combat summer learning loss once they are in school, and self-identify as readers.

One of our core programs is Book Babies, which provides a pipeline of books to children from their earliest days. Book Harvest partners with Durham Connects, Lincoln Community Health Center, and Exchange Family Center to receive referrals to families with newborns who are Medicaid-eligible. Once enrolled, a family receives two to three home visits from a member of our Book Babies team and 20 age-appropriate books every year until the enrolled child begins kindergarten.   In between the home visits, participating families are invited to brunch celebrations with other Book Babies families through a special partnership with the Durham County Library.  Families are invited to participate in parent book club meetings, yearly open-house gatherings at the Book Harvest Office, and families also receive support via regular phone calls and text messages.

By the time a child graduates from Book Babies and starts kindergarten, s/he will own 100+ age-appropriate books and will, we believe, enter school more ready to learn, with higher emergent literacy skills and a significant and measurable advantage for future school success that will last a lifetime. Learn more at http://bookharvestnc.org/programs/book-babies/

The new Book Babies Team Member will work an average of 30 hours per week.   S/he will be responsible for supporting all aspects of the Book Babies program, will work closely with other members of the Book Babies team, and will report to the Book Babies Team Leader.

Responsibilities:

Referral and initial visit

  • Receive referrals from Durham Connects nurses, Case managers at Lincoln Community Health Center, and clinicians from the Exchange Family Center
  • Input referral contact info into database
  • Call referrals and arrange enrollment visit
  • Visit new parent participants at home, explain program, and help them fill out parent agreement and media release
  • Take photos of families who give permission and share in Book Harvest archive
  • Input all info from parent agreement into database

Subsequent book deliveries/home visits

  • Contact
    • Call/text all families to arrange a meeting
    • Call alternate phone contacts when parent does not answer or phone no longer works
    • Stop by address if parent is not reachable by phone or alternate contact
    • Prepare visit schedule and maps
  • Visits
    • Bring books and support materials
    • Bring extra books for siblings and other children in the household
    • Model reading with Book Baby and siblings
    • Conduct questionnaire, and make notes about visit
    • Converse with parent about literacy milestones and ways to support literacy development
    • Complete evaluation assessment with participating cohort
  • Data entry
    • Update all changes to contact info
    • Update database
    • Input all questionnaire info and any other relevant info

Between visits

  • Inventory books on the Book Babies shelves: Ordering, organizing, tracking, and maintaining book inventory
  • Sort books and prepare for deliveries
  • Update book inventory database
  • Manage monthly (or more frequent as needed) group texts to families, sharing reading tips and checking in
  • Staff and attend Book Babies Task Force, Parent Advisory Committee meetings and Parent Book Club meetings
  • Communicate with and include volunteers and other observers in delivery schedule

Book Babies celebrations

  • Work closely with Durham County librarians to prepare activities for twice-yearly celebrations
  • Create and print invitations
  • Text and call families before program
  • Order food and purchase necessary supplies
  • Attend and facilitate program

Other

  • Meet with Book Babies Team Leader weekly to review progress, update curriculum and troubleshoot challenges
  • Help as needed with translation of materials for both Book Harvest and Book Babies
  • Support development of home visit protocol
  • Assist in grant writing and research as appropriate
  • Participate in professional development meetings and activities

Qualifications / Characteristics:

The successful candidate for this position will be an exceptionally organized and warm person, with strong interpersonal skills.  S/he will also bring to the position expertise and/or experience with home visiting, parent engagement, and early childhood literacy.

We are seeking someone who is excited to support parent-experts in incorporating different literacy strategies into their home practices. Strong communications skills, an enthusiasm for teamwork, persistence and creativity, respect and understanding, and an ability to set up systems and handle data are essential.  The candidate should be comfortable with a flexible schedule: making home visits at night and on weekends is required.

The candidate must be fluent in Spanish and knowledgeable of Latino culture.

Book Harvest is an Equal Employment Opportunity employer.  We offer a competitive salary and an engaging, purposeful workplace culture.  People of color are strongly encouraged to apply.

If you are interested in applying for the position of Book Babies Team Member, please submit a resume, contact info for two references, and a cover letter to Meytal Barak, Book Babies Team Leader, at meytal@bookharvestnc.org.

The priority deadline for receipt of applications is October 28, 2016

View a PDF of this job description here.


 Job Opening:  Advancement Coordinator

posted September 13, 2016  *  Priority deadline October 21, 2016

Book Harvest is a nonprofit organization based in Durham, North Carolina, whose mission is to provide books to children who need them and engage families and communities to promote children’s lifelong literacy and academic success. Since 2011, children have harvested more than 500,000 books from Book Harvest programs, building home libraries of books that they own.  Learn more at www.bookharvestnc.org.

Job Description

The full-time Advancement Coordinator will be a vital member of the Book Harvest team and will report to the Executive Director. This person will play a critical role in supporting the growth of the organization’s revenue and capacity during a time of program expansion. This is a tremendous opportunity to contribute to the vitality and impact of an innovative, well-respected, effective organization.

Working collaboratively with the Executive Director and Board, this person will help raise approximately $750,000 in the first year (fiscal year 2017), with budget growth expected to $1 million and greater in subsequent years. This person will also help develop and implement a long-term strategy for recruiting and retaining friends and supporters of Book Harvest, and will help ensure that development activities and events align with Book Harvest’s vision, core values, and strategic plan.

Responsibilities

The Advancement Coordinator will work primarily offsite. S/he will have responsibilities that include, but are not limited to, the following.

Research and Cultivation of Prospective Donors Within Four Sectors

Further the organization’s strategy in identifying, researching, cultivating, and soliciting major individual donors, foundation donors, corporate donors, and government funders. Conduct research, using grant databases and other sources of information, to identify and compile information on potential donors in each sector. Prepare reports that include funding priorities and giving history to share with staff and board. Enter relevant information on funding prospects into Book Harvest’s fundraising database. Conduct outreach and make inquiries to prospective funders. Prepare the Executive Director and Board members for donor meetings and solicitations.

Current Donor Support

Assist in preparing and submitting grant proposals and grant reports. Keep current funders updated on our programs and progress on a regular basis. Seek out opportunities to further donor relations. Coordinate with fellow staff to arrange tours and visits for current and prospective donors.

Forecasting and Planning

Support Executive Director in developing an annual work plan for revenue strategy and projections in each of these sectors: major individual donors, foundation donors, corporate donors, and government funders.

Planned Giving

Work with the Executive Director and Board to develop and launch a planned giving strategy for Book Harvest. Integrate planned giving into website and other materials.

Events

Support the planning, coordination, and implementation of development components of all events, including but not limited to annual Dream Big event on MLK Day and its related sponsorships, house parties, and planned giving appreciation events.

Annual Appeals and Individual Giving Opportunities

Work with the Executive Director and Board members to devise a strategy for the annual spring appeal and end-of-year appeal.  Develop and implement a strategy for recruiting and retaining sustaining donors. Create content around honorary and memorial giving options for donors.

Outreach and Materials

Work with relevant staff and board to ensure that the materials needed for advancement activities are available and are up-to-date. Assist in the preparation of brochures, annual reports, and monthly e-newsletters.

Long-Term Planning

If and when the Board determines the time is right, provide support to the feasibility planning, launch, and implementation phases of a capital campaign.

Board Support

Provide staff support to the Development and Marketing Committee of the Board and other Board members involved in advancement activities as appropriate.

 

Qualifications

The Advancement Coordinator must believe deeply in Book Harvest’s cause and share our conviction that all children can learn. S/he will be expected to be knowledgeable about the larger field of childhood literacy and to embrace Book Harvest’s vision and core values.  This person will share with our other staff and our board the belief that all children can learn and that we can and should be very ambitious in working to close the income-based book gap in our community, starting at birth.

The successful candidate for this position is a highly motivated, superbly organized individual who communicates clearly, collaborates well, leads with professionalism, and is a team player. Attention to detail, ability to work independently, and meticulous tracking of information are essential.  This person must be able to represent Book Harvest in a variety of settings and be an excellent communicator.   An innovative approach to challenges, an enthusiasm for teamwork, patience, perseverance, and a mindset of gratitude, respect, and possibility are a must.

Requirements:

Bachelor’s Degree.

Exceptional writing skills.

Experience in grant writing preferred.

One to three years’ advancement experience preferred.

Excellent research skills.

Excellent oral communications.

Effective electronic communication and database management skills.

Personal qualities of integrity, honesty, credibility, and dedication to the mission of Book Harvest.

A spirit of teamwork and collaboration.

Patience and perseverance.

Strong organizational and time management skills.

Proactive rather than reactive planning skills; an ability to meet deadlines with ease.

Attention to detail.

A personal expectation of high quality in all tasks performed.

Warm and engaging interpersonal skills.

A genuine interest in stretching and learning new skills; an openness to constructive criticism.

An ability to both further the big picture and keep track of details.

Book Harvest is an Equal Employment Opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, gender, disability, national or ethnic origin, or sexual orientation.  We offer a competitive salary commensurate with experience and an engaging, purposeful workplace culture.  People of color are strongly encouraged to apply.

If you are interested in applying for the position of Advancement Coordinator, please submit a resume, contact info for two professional references and one personal reference, a short (one page or less) writing sample, and a cover letter with a statement of interest to Charlia Vance, Executive Assistant, at charlia@bookharvestnc.org.  Only complete applications will be considered. The priority deadline for receipt of applications has been extended to Friday, October 21, 2016.

A successful background check is required. Book Harvest will pursue both indicated and non-indicated references.

View a PDF of this job description here.

 


 

Part-Time Employment Opportunity:  Book Babies Team Member–NOW CLOSED

Posted November 30, 2015

Book Harvest is a nonprofit organization based in Durham, North Carolina, which provides books to children in need.  We believe that books are a vital tool to help all children succeed in school and in life, and that having plenty of books at home from birth helps children start kindergarten ready to learn, combat summer learning loss once they are in school, and self-identify as readers.

One of our core programs is Book Babies, which provides a pipeline of books to children from their earliest days. Book Harvest partners with Durham Connects, a nurse home visiting program, to receive referrals to families with newborns who are Medicaid-eligible. Once enrolled, a family receives a home visit from a member of our Book Babies team and 10 age-appropriate books every six months until then enrolled child begins kindergarten.   In between the twice-yearly home visits, participating families are invited to brunch celebrations with other Book Babies families through a special partnership with the Durham County Library; the families also receive support via regular phone calls and texts.

By the time a child graduates from Book Babies and starts kindergarten, s/he will own 100+ age-appropriate books and will, we believe, enter school more ready to learn, with higher emergent literacy skills and a significant and measurable advantage for future school success that will last a lifetime. Learn more at http://bookharvestnc.org/programs/book-babies/

The new Book Babies Team Member will work on average 16 hours per week, with a potential for growth to a full time position.   S/he will be responsible for supporting all aspects of the Book Babies program, will work closely with other members of the Book Babies team, and will report to the Book Babies Team Leader.

Responsibilities:

Referral and initial visit

  • Receive referrals from Durham Connects nurses
  • Input referral contact info into database
  • Call referrals and arrange intake visit
  • Visit new parent participants at home, explain program, and help them fill out parent agreement and media release
  • Take photos of families who give permission and share in Book Harvest archive
  • Input all info from parent agreement into database

Subsequent book deliveries/home visits

  • Contact
    • Call/text all families to arrange a meeting
    • Call alternate phone contacts when parent does not answer or phone no longer works
    • Stop by address if parent is not reachable by phone or alternate contact
    • Prepare visit schedule and maps
  • Visits
    • Bring books and reading tips
    • Bring extra books for siblings
    • Model reading with Book Baby and siblings
    • Conduct questionnaire, and make notes about visit
    • Converse with parent about literacy milestones and ways to support literacy development
  • Data entry
    • Update all changes to contact info
    • Update database
    • Input all questionnaire info and any other relevant info

Between visits

  • Inventory books
  • Order books for each round of deliveries
  • Sort books and prepare for deliveries
  • Manage monthly (or more frequent as needed) group texts to families, sharing reading tips and checking in
  • Staff and attend Book Babies Task Force meetings
  • Communicate with and include volunteers and other observers in delivery schedule

Book Babies celebrations

  • Work closely with Durham County librarians to prepare activities for twice-yearly celebrations
  • Create and print invitations
  • Call families week before program
  • Text families day before program
  • Order food and purchase necessary supplies
  • Attend and facilitate program

Other

  • Meet with Book Babies Team Leader weekly to review progress and troubleshoot challenges
  • Help as needed with translation of materials for both Book Harvest and Book Babies
  • Support development of home visit protocol
  • Assist in grant writing and research as appropriate

Qualifications / Characteristics:

The successful candidate for this part-time hourly position will be an exceptionally organized and warm person, with strong interpersonal skills.  S/he will also bring to the position expertise and/or experience with home visiting, parent engagement, and early childhood literacy.

We are seeking someone who is excited to support parent-experts in incorporating different literacy strategies into their home practices. Strong communications skills, an enthusiasm for teamwork, persistence and creativity, respect and understanding, and an ability to set up systems and handle data are essential.  The candidate should be comfortable with a flexible schedule: making home visits at night and on weekends is required. Further, though the position will average 16 hours per week, some weeks will require less time and some will require more.

The candidate must be fluent in Spanish and knowledgeable of Latino culture.

Book Harvest is an Equal Employment Opportunity employer.  We offer a competitive salary and an engaging, purposeful workplace culture.  People of color are strongly encouraged to apply.

If you are interested in applying for the position of Book Babies Team Member, please submit a resume, contact info for two references, and a cover letter to Meytal Barak, Book Babies Team Leader, at meytal@bookharvestnc.org.

The priority deadline for receipt of applications is Wednesday, December 16, 2015.

 


 

Job Opening:  Executive Assistant — NOW CLOSED

Posted October 29, 2015

Book Harvest is a nonprofit organization based in Durham, North Carolina, which provides books to children in need.  Books are a vital tool to help all children succeed in school and in life, and having plenty of books at home helps children start school ready to learn, combat summer learning loss once they are in school, and succeed in school.   Since 2011, children have harvested more than 330,000 books from Book’s Harvest programs, building home libraries of books that they own.  Learn more at www.bookharvestnc.org

Job Description

The full-time Executive Assistant will be a vital member of the Book Harvest team and will report to and work closely with the Executive Director. This person will play a critical role in anchoring the organization during a time of growth, supporting quality programming and building organizational capacity. This is a tremendous opportunity to maximize and strengthen the internal systems and further the external role of an innovative and high-impact organization.

This person will provide administrative, development, and fiscal support to the Executive Director, to ensure smooth and professional functioning of all aspects of the organization.  The position will be based at Book Harvest’s office at 2501 University Drive in Durham.

Duties include but are not limited to the following.

 

Development Support

Prepare written acknowledgements for all donations in a timely fashion.

Assist with monthly e-newsletter and twice-yearly appeals.

Support board and staff in MLK Day Dream Big Book Drive activities, including sponsor outreach and followup.

Maintain a fundraising calendar to track and follow up on proposals to foundations and other funders.

Enter data into online donor database, and prepare reports as needed.

Prepare grant reports and reports to funders.

Assist in preparation of annual report.

Keep impeccable and timely records.

 

Financial Support

Track revenues and expenditures on Quickbooks; prepare monthly reports in a timely and accurate fashion.

Work with ED to manage cash flows and forecasting.

Report to ED on a regular schedule about expenditures of dedicated grants.

Provide ED with analysis and support in budget preparations, grant activities, and projections.

Keep impeccable and timely records.

Administrative Support

Maintain systems for managing large amounts of information (electronic and paper), organizational record keeping, and reporting.

Manage, coordinate, implement, and assist with initiatives and projects, including providing administrative support as needed.

Support the ED in a variety of functions (examples include but are not limited to conducting research and preparing reports).

Work with the ED to ensure compliance with licenses and requirements.

Assist in managing and updating Book Harvest website.

Assist in developing and updating protocols and accounting practices for all aspects of the organizations as it grows.

Support program staff in developing annual workplans.

Assist ED in preparing reports and agendas for bimonthly board meetings; assisting with followup to meetings.

Managing IT support.

Manage a wide variety of administrative tasks such as filing for income tax refunds, providing info to Board Treasurer, working with our CPA on annual audit reporting, and checking in with our insurance broker as needed.

 

Customer Service

Create a positive environment for interactions with everyone who visits Book Harvest.

Consistently deliver extraordinary customer service to all with whom we have contact (phone, online, in-person).

Respond to email and phone inquiries in a timely and professional fashion.

Share our mission and vision in an enthusiastic and knowledgeable way with the larger community.

 

Qualifications

The successful candidate for this position is a highly motivated, superbly organized individual who communicates clearly, collaborates well, leads with professionalism, and is a team player. Attention to detail, ability to work independently, and meticulous tracking of information are essential.  This person must be able to represent Book Harvest in a variety of settings and be an excellent communicator.  This person will share with our other staff and our board the belief that we can and should be very ambitious in working to close the income-based book gap in our community, starting at birth.  An innovative approach to challenges, an enthusiasm for teamwork, patience, perseverance, and a mindset of gratitude, respect, and possibility are a must.

 

Requirements:

Bachelor’s Degree.

Basic accounting knowledge; experience in accounting is a plus.

Some experience with Quickbooks; proficiency is a plus.

Excellent writing skills.

Excellent oral communications.

Effective electronic communication and database management skills.

Personal qualities of integrity, honesty, credibility, and dedication to the mission of Book Harvest.

Leadership, a spirit of teamwork and collaboration, and the ability to inspire others.

Patience and perseverance.

Strong organizational and time management skills.

Warm and engaging interpersonal skills.

An ability to both further the big picture and keep track of details.

 

Book Harvest is an Equal Employment Opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, gender, disability, national or ethnic origin, or sexual orientation.  We offer a competitive salary and an engaging, purposeful workplace culture.  People of color are strongly encouraged to apply.

 

If you are interested in applying for the position of Executive Assistant, please submit a resume, contact info for two professional references and one personal reference, and a cover letter to Rachel Stine at rachel@bookharvestnc.org.   The priority deadline for receipt of applications is Thursday, November 19, 2015.

 

A successful background check is required. Book Harvest will pursue both indicated and non-indicated references.

 

View a PDF of this job description here.